Office Administrator / Admin Executive

Job Summary

Key Responsibilities

• Manage the reception area and welcome visitors, candidates, and clients professionally.
• Handle incoming calls, emails, couriers, and general enquiries.
• Coordinate visitor entries and meeting-room arrangements.
• Maintain visitor and courier records.
• Ensure a professional and welcoming front-office environment.

• Manage day-to-day office administrative activities.
• Coordinate with housekeeping, security, maintenance, and facility vendors.
• Manage office supplies, stationery, pantry requirements, and other consumables.
• Coordinate travel, accommodation, meetings, and other administrative requirements.
• Track AMC, maintenance, service, and vendor-related activities.
• Support office events, employee engagement activities, and internal meetings.
• Ensure the office is maintained in a clean, organized, and professional manner.
• Maintain office-related records, documents, and administrative files.
• Support employee-related administrative activities when required.

Required Skills

• 0–4 years of experience in Office Administration, Front Office, Reception, or a similar role.
• Good verbal and written communication skills.
• Strong interpersonal and coordination skills.
• Proficiency in MS Excel, Word, Outlook, and other MS Office tools.
• Good record-keeping and documentation skills.
• Strong organizational and multitasking abilities.
• Professional and pleasant personality.
• Proactive and capable of working independently.
• Ability to coordinate effectively with employees, vendors, visitors, and management.

Qualification

• Bachelor's degree in Business Administration, Commerce, or a related discipline.
• Candidates with experience in Office Administration + Front Office/Reception will be preferred.

Preferred Candidate Profile